Smart Officethe digital workspace for your organization
The way your organization really works, inside a smart workspace. Smart Office turns your procedures, documents and working methods into a digital workspace built for you, department by department.
What slows organizations down every day
Paperwork, files, endless follow-ups… Scroll down: Smart Office puts things back in order.
- Scattered documentsFiles spread across computers, emails and USB drives.✓
- Paper proceduresProcesses that depend on printed forms and signatures.✓
- Repetitive tasksThe same data entry and calculations, redone by hand.✓
- Difficult collaborationDepartments chasing each other with no shared tracking.✓
- Lack of visibilityHard to know where a request or a file stands.✓
- Reports that take agesData to pull together at the end of every period.✓
- Information you can’t findTime wasted hunting for the right document.✓
- Complex approvalsApprovals that get lost between several managers.✓
One platform, configured around how you really work
Smart Office doesn’t force rigid modules on you. Every company keeps its own departments, rules and approval flows: the platform adapts to them.
No more requests lost between two offices
Every approval flow is tracked step by step. Everyone knows where the file stands, and who needs to act.
- CreatedPurchasing
- SubmittedPurchasing
- VerifiedAccounting
- ApprovedManagement
- ValidatedFinance
From your procedures to your workspace, in six steps
- 01
Your organization is onboarded
We create your private space on the platform.
- 02
Your procedures are analyzed
Departments, documents and working methods are reviewed with you.
- 03
Your environment is built
Forms, calculations, approvals and dashboards are configured.
- 04
Your team gets access
Everyone is invited and activates their account securely.
- 05
Work happens in Smart Office
Operations, documents, approvals and reports in one place.
- 06
ARIA supports everyone
The assistant helps find, prepare and complete authorized tasks.
What you get in Smart Office
Professional spaces
A private space per organization or per professional.
Departments and teams
A structure that mirrors your organization.
Team members and roles
Precise access, granted by responsibility.
Document management
Filing, versions, search and controlled sharing.
Workflows and approvals
Approval flows tracked step by step.
Dashboards
The metrics each department needs.
Reports
Generated from your real data, and exportable.
Automations
Repetitive tasks handled by the platform.
ARIA assistant
An assistant that acts inside the app, within your permissions.
What you gain: Time saved, Centralization, Less busywork, Better organization, Traceability, Collaboration, Automation, Activity visibility.
ARIA, the assistant that helps you get your work done
ARIA understands your requests, finds the information you have access to and prepares the work with you. Calculations are run by the platform according to your rules, and sensitive operations go through your approvals.
ARIA is coming in an upcoming product release.
Let’s talk about your organization
I designed Smart Office, the online digital workspace at smartoffice.cd, and I’m supporting its launch with a digital marketing strategy. Request a demo or ask me your questions.